The above article may contain affiliate links, which help support How-To Geek. You should never (and I mean never) use tabs to indent a paragraph in Word! Place the cursor within the paragraph you want to indent. Setting tab stops lets you better control and line up text. Click “OK” to accept the change and close the Word Options dialog box. The way in which most users set a hanging indent is as follows. The ruler is just one of the little features in Word that packs a whole lot more functionality than most people realize. The rulers have been around pretty much forever, though, and work similarly in previous versions of Word. Why? The top and side rulers in Word are used to set your margins, and also any Indents you might require for your paragraphs. Enabling and disabling the rulers is done through either of the following methods. A default Word document has no tab stops, so each time you hit the Tab key, the cursor jumps ahead about eight characters. You can insert multiple tab markers if you want, and you can click and drag them around to reposition them on the fly. Now, just click and drag that line left or right to adjust that margin. ... It’s not hard at all to change the horizontal alignment of a table in Word, but there are quite a few options you can tweak if you know … The vertical ruler is not. They type until they get to You can then align the text as per your requirement. Then slide the marker to the left. On the File tab, click the Options button: 2. Choose one of the following types: Click or tap the bottom of the horizontal ruler where you want to set the tab stop. From left to right, and top to bottom, the buttons let you align text to the right, and top, center and top, and left and top. The last line is not aligned because the line is too long for the text to fit with the right-align. Go to the Layout tab (or Page Layout, depending on the version of Word). In the “Show” section, enable the “Rulers” option. Go to the Layout tab and you will find there’s an Alignment toolbox there. This is a tab marker, showing where the text will jump to if you press the Tab button on your keyboard. Guide ruler on Word 2003/2007/2010/2013 . In WordPad, the ruler helps you measure the length of a line of text, and align text or other objects on a page. A tab stop is the location your cursor moves to when you hit the Tab key. It doesn’t matter if the cell has data in it or not. He spent five years writing for Android Police and his work has appeared on Digital Trends and Lifehacker. However, if you want to disable the ruler, or it is not displayed and you want to enable it, follow the steps below. To align a shape, text box, or WordArt, select Shape Format or Drawing Tools > Format. Click the “Align Text” button in the Paragraph group and then click the “More Options” button to display the Format Shape pane at the right side of the PowerPoint window. You can see this in the image below, where I’ve set the margin to two inches. A more graphical, and therefore more fun, way to manipulate a paragraph’s indentation and margins is […] You can also click the View tab and check the box for Ruler. Using tabs gives you more control over the placement of text. You can align it to left, right, center and can justify it as well. This is the same window you can open from the Layout tab on the Ribbon. The Ruler bar may or may not automatically display in Word. Add persistent alignment guides. And if you want to change indents throughout the whole document, just hit Ctrl+A (to select everything), and then adjust the sliders. And the quickest way to do this. In Word’s default 8.5 by 11-inch page setup, the horizontal ruler starts at 1 (indicating a one-inch margin), then resets at zero where the margin ends, then counts up to 7.5 for the remaining horizontal space. Here, I’m moving the Left Indent half an inch in from the left margin. Pages provides horizontal and vertical rulers to help you lay out text and objects in your document. 1. Those little triangle- and box-shaped markers on the ruler are quite handy. If “Print Layout” isn’t already highlighted, click it now. There are two ways to align text in any Microsoft word document:-Text Alignment with the help of Home menu; Text Alignment With the help of keyboard shortcuts; 1. Dragging the First Line Indent marker changes indentation for only the first line of a paragraph. Select Left Tab at the left end of the horizontal ruler to change it to the type of tab you want. This method shows how to indent the whole paragraph, not just the first line. Paragraph formatting in Word 2013 can be confusing. On the Ribbon, switch to the “View” tab (all the way on the right). Question: In Word 2010, how do I hide the horizontal and vertical ruler? Align Tables. Of course, Word offers enough options that things get a little more complicated than that. How-To Geek is where you turn when you want experts to explain technology. This is ideal if you’re a visual person (but even if you’re not). By default, the ruler is enabled. Use rulers in Pages on Mac. Dragging the Hanging Indent marker changes the indentation of all lines except the first line. To show or hide these guides on document pages, choose View > Guides > Show … Insert a table in your document. If “Print Layout” isn’t already highlighted, click it now. Notice that the lines below are right-aligned with the tab stop, with the exception of the last line. Usingtabs gives you more control over the placement of text. Why Word leaves it turned off by default is beyond us, but at least now you know how to turn it back on and put it to use. On the right end of the ruler, you’ll find only one marker: the Right Indent marker. In the “Show” section, enable the “Rulers” option. Drag it to constrain the paragraph on the right side. The Ruler function helps align the text, graphic, tables or other elements in your document. On the Ribbon, switch to the “View” tab (all the way on the right). To insert a tab stop, just use the button to select the type of stop you want. Note: The horizontal ruler is also visible in Web Layout and Draft view. If you want the image to not align with the text, you must choose an option other than ‘In line with text’. 3. The safer option is ‘Align Margin’ because Word will automatically reposition the image, shape or other object even if the margins are unexpectedly changed. Under Display, select the Show vertical ruler in Print Layout view check box. If you’re printing a document, the rulers can help ensure that what you see on your screen translates into what you’ll get on the printed page. As an example, we’ll look at how to indent a paragraph in Word. That’s, of course, assuming you want to indent all text that uses the same style. Now look towards the center of the Ribbon. Closely linked to #1, the ruler is a great time-saver. Configuring the Ruler in Advanced Display Options: If you need the ruler to measure elements in … Finally, release the mouse button once you’re happy with the alignment of the paragraph. Simply click and hold the Right Indent marker, located on the right-hand side of the ruler. The scaling of the rulers seems a little strange at first. He’s covered industry events like the Consumer Electronics Show (CES) and Mobile World Congress in person. Here’s how you can align tables and images in Microsoft Word. If you’re planning on printing via a standard home printer or you’re using the primary tray in your office printer, leave this as is. There are a couple of key benefits of using the ruler to align text in Word. There’s also one more setting you should be aware of here: text wrapping. Note: We’re working with Office 2016 in this article. Because it’s messy. If not, go ahead and indent the paragraph as outlined above. A symbol appears indicating the type of tab stop you’ve placed. Press the dialogue box launcher on the paragraph menu under the home tab. This article covers using the ruler to align text. As you slide it, the other two indent markers move as well. Some master pages have persistent alignment guides. Adjusting Alignment: Using the Ruler A second way to adjust text alignment is by clicking and dragging on the alignment tabs, which are found on the Ruler bar. The above is a demonstration of how to indent a paragraph from the left margin. The ruler lets you see the changes you make, as you’re making them. Source: Microsoft. But it’s also possible to indent a paragraph from the right margin. Click “Advanced” in the list of items on the left side of the Word Options screen. Since we launched in 2006, our articles have been read more than 1 billion times. Microsoft Word 2007 and 2010 use the Ribbon instead of the file menu. Ditto for the vertical ruler: starts at one for a one-inch margin, restarts at zero at the white space, and only goes up to ten. To change the location of an alignment guide, drag it. All designed to help you save time when formatting (and editing) your Word documents. If you’re printing your document, the “Paper” tab lets you can change the physical size of the paper to match different paper sizes in your printer. The gray areas at either end of the ruler represent your margin; the white areas the active page. Question: In Word 2010, how do I display the horizontal and vertical ruler? By default, every time you You can see the result of this setting in the digital rulers on the page, with the default 1-inch margins resulting in a 7.5-inch horizontal ruler and a 10-inch vertical ruler. If you’re using text styles, it’s best to modify the style to adjust the paragraph indentation (rather than using the ruler). To get the function in the Word 2007, 2010, 2013, 2016, 2019 and 365 seems not as familiar as it was before, because the user interface of Word 2007, 2010, 2013, 2016, 2019 and 365 have been improved as Ribbon. By default, every time you press the Tab key, the insertion point will move 1/2 inch to the right. From the context menu, select the Table Properties option. Don’t use the Behind text option unless you’re … Be aware, though, that this settings controls the units of measurement used throughout Word—not just the ruler. The “Page Setup” window shows you most of the physical layout properties of the document. Click the Numbering option in the Paragraph group. Here’s how to turn them on, and how to make the most out of them. There are a couple of key benefits of using the ruler to align text in Word. Dragging the Left Indent marker changes the indentation for all lines of a paragraph. The default is 8.5 inches by 11 inches, the standard “Letter” size for US paper printing (215.9 x 279.4mm). In the screenshot above, the right tab is marked with a green circle. For word-processing documents like a letter or report, you need to turn on the vertical ruler in Pages preferences. The ruler lets you see the changes you make, as you’re making them. Adding tab stops to the Ruler allows you to change the size of the tabs, and Word even allows you to apply more than one tab stop to a single line. You can also quickly adjust margins right from the ruler. Scroll down to the Display section and uncheck the “Show vertical ruler in Print Layout view” box. I pressed the Tab button with my cursor in front of “Lorem,” so the text jumped to my manually-set tab point. Or select the relevant paragraphs (if there’s more than one). You’re going to have a tough time otherwise! The screenshots here are from Word 2010, but the icons and keyboard shortcuts shown are identical in versions from Word 97-2013. PLUS, get your FREE copy of my Quick Tips – Word cheat sheet! If you want to change multiple paragraphs, select the paragraphs you want to change. All Rights Reserved. That’s because you don’t need to open and close the. Margins are indicated on the ruler by the gray and white areas. , as shown in the ruler bar may or may not automatically Display in!... Active page you have how to align text in word with ruler in File > Options > Advanced > Show Measurements in Units of used! Applying separate right and left alignment to the “ Show ” section, the! Items on the version of Word ): a little strange at.! S a wide 3 ” right margin just click and hold CTRL while you select the is! Display the ruler represent your margin ; the Format goes with the entire line Measurements in Units of are handy... 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